Payroll
Payroll processed on your schedule, with federal and Florida filings and benefits coordination handled in the same place.
In short
MTroncone CPA runs payroll for Florida businesses: wage calculations, pay runs, federal payroll tax deposits and returns such as Forms 941 and 940, Florida reemployment tax reports and year-end Forms W-2. We also coordinate 401(k), IRA and health plan deductions with your providers, so payroll matches your benefits. Work is available in English or Spanish.
Who it is for
- Florida businesses hiring their first employees
- Small businesses moving payroll off the owner's desk
- Companies with a 401(k), IRA or health plan that must match payroll
- S corporation owners who pay themselves a salary
- Employers who want payroll and bookkeeping handled by the same firm
What we do
- Payroll processing on your pay schedule, with wage and withholding calculations
- Federal payroll tax deposits and returns: Form 941 each quarter and Form 940 each year
- Florida reemployment tax reports (Form RT-6) each quarter
- New hire setup, including Florida new hire reporting
- Year-end Forms W-2 and W-3
- 401(k) integration and IRA contributions processed through payroll
- Health plan coordination, so deductions match your benefits structure
- Payroll entries that flow into your books every period
How it works
Four steps, in English or Spanish.
- 01
Set up
We collect company and employee details, pay schedules and benefit plans.
- 02
Run each payroll
You confirm hours or changes, and we process the payroll and the pay stubs.
- 03
Deposit and file
We make the federal deposits and file the quarterly federal and Florida reports.
- 04
Close the year
We prepare Forms W-2 and W-3 and reconcile payroll with the books.
What to bring
- EIN and Florida reemployment tax account number
- Form W-4 and Form I-9 for each employee
- Pay rates, pay schedule and any bonuses or commissions
- 401(k), IRA and health plan providers and contribution rates
- Prior payroll reports and filed Forms 941 and RT-6, if you are switching providers
- Payroll bank account details, shared through the client portal
Dates to know
General federal dates for calendar-year filers, checked on irs.gov on Oct 3, 2026. Your own dates may differ; the team confirms them for your case.
| Date | What is due | Source |
|---|---|---|
| Upcoming | Form 941 for the third quarter of 2026. | irs.gov |
| Upcoming | 2026 Forms W-2 and W-3 to the Social Security Administration and to employees. | irs.gov |
| Upcoming | Form 941 for the fourth quarter of 2026 and Form 940 for 2026 (January 31, 2027 is a Sunday); February 10, 2027 if all deposits were made on time.Date derived from the IRS rule and the 2027 calendar; confirm against Publication 509 (2027) when the IRS publishes it. | irs.gov |
Frequently asked questions
Is there Florida state income tax to withhold?
No. Florida does not impose a personal income tax, so there is no state income tax withholding. Employers still pay Florida reemployment tax on the first $7,000 of each employee's wages per calendar year.
Which payroll returns does a Florida employer file?
Generally Form 941 every quarter and Form 940 every year at the federal level, Form RT-6 every quarter for Florida reemployment tax, and Forms W-2 and W-3 after year end.
Can you coordinate payroll with our 401(k) and health plan?
Yes. We set up the deductions and contributions in payroll so they match each plan, and we coordinate with the plan providers when something changes.
We already use payroll software. Can you take over?
Yes. We review your current setup and the reports already filed for the year, and move payroll over at a clean point, ideally the start of a quarter, so each quarterly filing comes from one system.
When must new employees be reported in Florida?
Within 20 days of hire. Florida also requires reporting independent contractors paid $600 or more in a calendar year, within 20 days of the earlier of the first payment or the contract date.
Related guides
General information on the same topic, with links to the official sources.
Florida payroll tax filings: what employers file and when
Florida has no personal income tax to withhold, but employers still report to the IRS and to the state every quarter. Here are the filings, the 2026 figures and the next due dates.
Year-end tax checklist for small business owners: 2026
Seven areas to close before December 31, 2026, and the federal dates that follow. Several January deadlines move to Monday, February 1, 2027, because January 31 falls on a Sunday.
Hand over the next payroll
Tell us how many people you pay, how often and which benefits run through payroll.
Call or WhatsApp (561) 542-4119 · WhatsApp
